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Fayetteville Public Library

Accountant

Job Description                            

Exempt:                                  Yes

Department:                          Accounting

Reports To:                           Director, Accounting

Location:                                Fayetteville Public Library

Rate of Pay:                           Starting at $53,310 - $61,318 | Full-time

Benefits:                                Medical, Dental, Vision, Retirement Savings Plan, Paid Time Off

Safety Sensitive:                   No

 

GENERAL DESCRIPTION OF POSITION

As an accountant, you help create an experience that makes our community say, "I love Fayetteville Public Library!" When you work at FPL, you are working alongside a dedicated team that brings their passion and pride to all that they do. You share your technical and product knowledge with customers and other staff, contributing to the overall success of the Library. You relate easily to others, building rapport and collaborative relationships with both staff and customers. You are able to communicate and interact with all customers, create a welcoming and inclusive experience, are a good listener and enjoy working with people. You have a passion for what you do and enrich the customer's experience by using your knowledge to determine the customer's needs and exceed their expectations. You are comfortable in a changing environment, with multitasking, and with learning new systems and procedures.

As an accountant, you will offer accounting support to the Accounting Director in financial operations for the Library, including but not limited to finance, audit, banking, cash receipts, budget, payroll, accounts payable, and purchasing. You will handle a variety of tasks related to accounts receivable and accounts payable and help in the day-to-day activities of the Accounting Department. You are the primary resource for accounting and other financial related services for the Fayetteville Public Library and Library Foundation. You will work with appropriate FPL staff to maintain detailed and accurate records of assets and financial transactions.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Provide good customer service to both internal and external customers, maintain positive and effective working relationships throughout the organization (especially members of own team), and have regular and reliable attendance that is non-disruptive.

2. Read, comprehend, and apply GASB/FASB standards to FPL and Foundation operations. Comply with federal state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.

3. Prepare asset, liability, and capital account entries by compiling and analyzing account information. Summarize current financial status by collecting information, prepare balance sheet, profit and loss statement, and other financial reports as needed.

4. Process journal entries, reconcile general ledger balances, clear inter-fund balances, prepare wire transfers, and create journal entries to record the investment activity as required. Substantiate financial transactions by auditing documents. Document financial actions by analyzing accounting options. Reconcile financial discrepancies by collecting and analyzing information.

5. Provide support to the accounting department leadership including audit preparation, administering purchasing card system, preparing invoices for payment, and preparing and/or editing memos/reports/draft policies.

6. Provide support to FPL management team in the development of annual/multi-year budget forecasts and multi-year capital improvement plans. Assist with the development of the annual budget by the management team. Provide management team with financial data and performance measures for workload and outcomes.

7. Assist management team in preparing contracts and agenda items for review by the Executive Director, FPL Board of Trustees and/or FPL Foundation to ensure compliance with authorized budgets, FPL policies, and state law.

8. Assist in the production of financial information packets for the Library Board of Trustees, Foundation Board of Directors, PL Finance Committee, and Foundation Finance Committee.

9. Review and edit travel initialization forms and reconciliation forms for accuracy and compliance.

10. Maintain vendor records and purchase order records. Resolve invoice disputes between vendors and FPL/Foundation as needed. Process AP at least twice monthly.

11. Prepare payments by verifying documentation and requesting disbursements.

12. Manage Fixed Asset accounting through the fixed asset module or comparable program to include but not limited to assisting in the development, documentation, and preparation of fixed asset schedules for current fiscal year by analyzing and recording acquisitions, depreciation, disposals, and transfers.

13. Assist with implementation of all financial software modules not currently in use.

14. Answer accounting procedure questions by researching and interpreting accounting policy and regulations.

15. Verify cash received from volunteer counter, make deposits according to library policy. Train volunteers as necessary.

16. Guide accounting clerical and intern staff by coordinating activities and answering questions.

17. Conduct special projects as assigned.

18. Display excellent time management skills, attention to detail, problem solving, critical thinking, strong organizational skills with the ability to work proactively to balance multiple tasks and prioritize work.

19. Assist in HR activities including monthly payroll processing as needed. Assist in responding to salary surveys as required.

20. Pursue professional development to keep informed of current and emerging administrative, budgetary, accounting, and library trends. Maintain professional and technical knowledge through attendance of educational workshops, review of professional publications, establishment of networks, and participation in professional organizations. Serve on and/or chair library committees.

21. Assume personal responsibility for the building's condition and solve minor issues and problems as they arise.

22. Perform any other related duties as required or assigned.

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the functions of this job, the employee is continuously required to sit, use hands to finger, handle, or feel, talk or hear; frequently required to stand, walk, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include peripheral vision.

 

ADDITIONAL INFORMATION

All library positions require customer-focused service to both internal and external customers, flexibility, teamwork, punctual and reliable attendance, and compliance with all applicable local, state, and federal laws.

Minimum Qualifications:

1. Bachelor's degree (B.A., B.S., etc.) in accounting, finance, business administration, or related field, plus 3 years related experience and/or training, or equivalent combination of education and experience. Prefer experience in municipal/not-for-profit accounting.

2. Excellent written and oral communication skills, including the ability to write and edit reports, business correspondence, and effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

3. Intermediate/high math skills including the ability calculate figures and amounts such as discounts and interest, ability to apply concepts such as fractions, percentages, and ratios.  Ability to apply concepts of basic algebra and geometry.  Ability to prepare and monitor budgets for various departments. 

4. High reasoning skills, including the ability to solve practical problems and deal with several variables where only limited standardization exists, and the ability to communicate this information.

5. Very high computer skills including intermediate/high knowledge of office productivity software and the ability to use these skills to deliver information to staff, customers, the Library Board of Trustees, and Foundation Board of Directors. 

6. Excellent customer service skills including the ability to resolve difficult customer situations.

 

Other Skills and Abilities:

1. Ability to work a flexible schedule as assigned that includes evenings, weekends, and holiday shifts is required. Ability to work additional hours whenever necessary.

2. Deal with difficult and/or delicate situations with tact and diplomacy.

3. Strong organizational, time management, and interpersonal skills.

4. Ability to work both independently and as an effective and valued team member.

5. Work under pressure on multiple projects with frequent interruptions and tight deadlines.

6. Ability to provide own cell phone.

7. Multilingual skills a plus.

                                                                                                                                                                                                                  

Work Environment:

1. Ability to tolerate moderate noise that comes from an office environment with typical HVAC performance, constant visitors, telephone calls, computers, and printers; ability to tolerate increased noise during library programs.

 

TO APPLY:

Please send completed PDF iconApplication, résumé and cover letter to:

Ramonica Duarte, HR Director, Fayetteville Public Library, 401 W. Mountain St., Fayetteville, AR 72701. Applications materials may be emailed to Ramonica at rduarte@faylib.org.