OPERATIONS ASSISTANT, BUILDING SERVICES

The Fayetteville Public Library Foundation is seeking a full-time operations assistant to work with building services.

 

GENERAL DESCRIPTION OF POSITION

Assist Building Services management with a variety of clerical and administrative tasks.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Manage clerical and administrative duties for the Building Services department such as welcoming customers, scheduling appointments, organizing documents and responding to or referring inquiries.
  2. Create purchase requisitions, check requests and submit purchase orders.
  3. Create and maintain documentation of library’s expansion process for library archives and public progress reports.
  4. Maintain filing system for department documents, reports and other records.
  5. Maintain work order log to track service requests and provide easy access to information for billing and services.
  6. Compose, edit and maintain routine to complex forms and correspondence, copy documents some of which may be confidential.
  7. Assist Building Services management in preparation of reports, presentations or grant proposals.
  8. Compile monthly statistics and performance reports.
  9. Distribute service requests to appropriate staff and close all requests/facilities tickets when work is completed.
  10. Assist in maintaining library’s security badge system.
  11. Requisition, receive, and distribute supplies for the department.
  12. Assist Manager of Building Services with scheduling meeting room setup and take down for FPL sponsored events both in the building and in other venues.
  13. Monitor schedules for painting, floor maintenance, and other routine upkeep.
  14. Assist Manager of Building Services in coordination of facility related activities and projects.

 

EDUCATION AND EXPERIENCE

High school or GED, plus specialized schooling and/or on-the-job education in related field plus 5 years related experience and/or training, and 4 years related management experience, or equivalent combination of education and experience.

 

SOFTWARE SKILLS REQUIRED

Ability to use and understand building automation systems, content management, Spreadsheet, Word Processing/Typing, Presentation/PowerPoint.

 

ADDITIONAL INFORMATION

Other Skills and abilities:

  1. Ability to work some evenings and weekends.
  2. Strong organizational, scheduling and time management skills.
  3. Work both independently and as an effective and valued team member.
  4. Work under pressure on multiple projects with frequent interruptions and tight deadlines.

 

SCHEDULE

Monday through Friday, 8 am – 5 pm

 

PAY RANGE

$18.07/hour - $27.11/hour

 

TO APPLY

Mail cover letter, resume and completed application to:

Sharon Daniel

401 W. Mountain Street

Fayetteville, AR  72701

sdaniel@faylib.org

Download Application [ Microsoft Office document iconMS WordPDF iconPDF ]

 

CLOSING DATE

This position closes Monday, January 22 at 8 p.m. CST.

 


 

GRANT WRITER

The Fayetteville Public Library Foundation is seeking a part-time grant writer. Hours are flexible, and some hours can be worked remotely.

 

GENERAL DESCRIPTION OF POSITION

This position is responsible for grant writing and reporting with public agencies, private foundations and corporations. Specifically, the grant writer is responsible for writing proposals for both unrestricted operating revenue and restricted projects and for submitting timely and accurate reports for all existing grant funded projects.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Responsible for conducting the full range of activities required to prepare, submit, and manage grant proposals to foundation and corporate sources.

2. Perform prospect research on foundations and corporations to evaluate prospects for corporate and foundation grants.

3. Work with FPL departments to gather information necessary to report to corporate/foundation funders on current grant programs.

4. Comply with all grant reporting as required by foundation/corporate donors.

5. Understanding of institutional history and programs. .

6. Perform any other related duties as required or assigned.

 

EDUCATION AND EXPERIENCE

Specialized knowledge of grant writing. High school diploma or equivalent, with education or training equal to two years of college, plus 2 years’ experience grant writing. Previous experience in non-profit fundraising preferred.

 

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

AFP Membership, Grant Professionals Association Membership

 

SOFTWARE SKILLS REQUIRED

Advanced: Word Processing/Typing

Intermediate: Contact Management, Presentation/PowerPoint, Spreadsheet

Basic: Database

 

ADDITIONAL INFORMATION

Must possess strong written communication skills and the ability to write clear, structured, articulate, and persuasive proposals.  Must have strong editing skills, attention to detail, the ability to meet deadlines, and knowledge of fundraising information sources.  Must have experience with proposal writing and knowledge of basic fundraising techniques and strategies.  Must have experience with institutional donors.

 

This position reports to the Development Director of the Fayetteville Public Library Foundation.  It is 20 hours per week with flexibility in work hours.  Some hours may be worked remotely. 

 

COMPENSATION

Range is $19.81/hour to $29.71/hour.

 

TO APPLY:

Send cover letter, resume, and application to:

Sarah Du Preez, Director or Development

Fayetteville Public Library Foundation

401 W Mountain Street

Fayetteville, AR  72701

sdupreez@faylib.org

Download Application [ FileMS WordPDF iconPDF ]

 

POSITION CLOSES THURSDAY, FEBRUARY 1, 2018 at 8 PM CST.