Doing Business with FPL

The Library has allocated funding for this project. A specific budget amount is not being disclosed. Vendors should submit their best proposal based on the requirements outlined in the RFP.

The Library is interested in transitioning to a new solution as soon as reasonably practical while ensuring adequate time for implementation, testing, training, and change management activities. Vendors should propose a realistic implementation timeline based on their recommended approach.

The Library anticipates implementation beginning around September 1, 2026 and would prefer implementation be completed as soon as reasonably practical while ensuring a quality implementation. Vendors should propose a realistic implementation and go-live timeline based on their recommended approach.

The Library currently uses Sage Intacct as its financial management system.

The Library currently utilizes a combination of physical timeclocks, mobile punching, and browser-based time entry. The Library operates from a single location and currently utilizes two physical timeclocks.

Yes, you can find a PDF at this link. 

The Library anticipates notifying the preferred vendor during the week of August 17, 2026 and moving into contract negotiations. Contract execution timing will depend on final contract negotiations and any required approvals.

The Library currently utilizes ADP Workforce Now for Core HR, Payroll, Time Management, Recruiting/Applicant Tracking, Learning Management, Reporting & Analytics, Talent Acquisition, Performance Management, and Voice of the Employee. The Library also utilizes Sage Intacct as its financial management system.

The Library expects employee records and payroll history to be converted into the new system. The Library would also prefer to convert time and attendance history but is open to vendor recommendations regarding the approach and practicality of doing so. For performance reviews and learning records, the Library is open to vendor recommendations regarding available conversion options. The Library currently has approximately two years of performance and learning data. Vendors should identify any assumptions, limitations, or recommendations related to their proposed data conversion approach.

The Library currently utilizes a combination of physical timeclocks, mobile punching, and browser-based time entry. The Library operates from a single location and currently utilizes two physical timeclocks.

Yes. Shortlisted vendors will receive demonstration scenarios and presentation instructions in advance of the demonstration phase. The Library's internal evaluation methodology and scoring process will remain internal.